A reliable backup system is the one of the most important piece of your security strategy.
The most important security measure that your business could put in place is backup. Having a system in place that stores copies of your data both on and off-site ensures that you are always able to access your data and files.
This way, if a disaster occurs, whether man-made (virus infection, cyber-attack) or environmental (fire, flood), your backup system will ensure that data is always accessible.
It goes without saying, all businesses need some form of backup system to survive.
However, the question that needs to be asked is whether that backup system is reliable and capable of sustaining your environment should something go wrong.
When was the last time you tested your backup system? Are you actively monitoring your backups to ensure they are completed when they are supposed to? Are you able to effectively recover your data?
These are important questions that need to be taken into consideration when evaluating the strength of your backup system.
What Goes into a Good Backup System?
Business Continuity and Disaster Recovery are two areas that businesses need to focus on in order to protect their data.
Taking a proactive approach to prevent any disasters from affecting your business (Business Continuity) or having a clear direction on how to recover (Disaster Recovery) makes a big difference to your bottom line and could ensure you maintain a lead over your competition.
So what constitutes a good backup system?
Complete On-Site and Off-Site Recovery
An effective backup system backs up your data both on-site and off-site. On-site backup ensures that your data is backed up locally in your office to a server or appliance. This way, if a document is ever misplaced or lost, users can retrieve it from backup and continue working.
Off-site backup involves backing-up and storing a copy of your data at a secondary location (i.e. data centre). This ensures that should your office or workspace become compromised, you still have access to a copy of your data.
Daily Backup Checks
Your backup system is only good as long as it’s working. One of the worst nightmares for any business owner would be to believe that their backups are being completed, experience a disaster, and then discover that something has gone wrong and there are no backup files to recover.
As a result, backups should be checked daily to ensure that they have been completed and are running on schedule. This way, any problems are caught early and the firm remains updated on the state of their backups.
Reduced Human Intervention
The best backup systems require little to no human intervention. While you should always have someone to review and test backups to ensure they are completed on time, minimizing the amount of people with access to your backups and backup schedule will help reduce the amount of human error.
Business Continuity/Disaster Recovery
Not all backup systems are created equally. The best backup systems incorporate business continuity and disaster recovery planning into their solutions. This not only allows the firm to back up their data in a consistent manner but provides the added benefit of instigating tools and procedures that help protect your firm from the worst disasters.
At Triella, we are committed to ensuring that our client’s data is readily accessible and protected from an eventuality. Our solution, called Becon Backup™, provides complete backup and disaster recovery capability. By installing an appliance onsite, data is capable of being backed up onto the appliance and to an off-site location.
Using virtualization technology, the appliance is able to instantly recover lost servers and data and has the ability to sustain a complete server environment in the event of a disaster.
Every firm needs to have some form of backup system in place. Firms that have not gotten around to this need to do so immediately. In the age of ransomware and extremely sophisticated computer viruses, firms cannot afford to have their data stolen or irretrievable.
If your firm currently has a backup system in place, a second piece of advice is to test it regularly. If your system fails to back up your data, this could mean it is unavailable when you really need it. Having someone at your firm responsible for ensuring all data is backed-up regularly provides peace of mind over the security of your data.
To learn more about Becon Backup™ and additional backup, business continuity, and disaster recovery practices to employ at your firm, give us a call at 647-426-1004.
Courtney Rosebush is a Marketing and Sales Coordinator at Triella, a technology consulting firm specializing in providing technology audits, planning advice, project management and other CIO-related services to small and medium sized firms. Courtney can be reached at 647.426.1004 x 227. For additional articles, go to www.triella.com/publications. Triella is a VMware Professional Partner, Microsoft Certified Partner, Citrix Solution Advisor – Silver, Dell Preferred Partner, Authorized Worldox Reseller and a Kaspersky Reseller.
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