If it is important that your client data remain in Canada, switch to CloudDocs
Dropbox™ is a great tool – it is easy to use, readily available and distributes its data all over the planet. However, if you are dealing with issues specific to Canada such as medical or health care records, confidential legal transactions or other items like that, you may want a file storage system that is not subject to government snooping and is not as great a target for hacking.
CloudDocs provides file space, just like Dropbox™. Files can be uploaded and shared with others via a web interface or from a directly connected drive letter.
Log into a web site using your user account and password and you will have access to the files in your account. This can be done from computer or mobile device.
The drive letter option allows you to assign a drive letter to your CloudDocs files. Thus, all of the files are accessible on your computer and applications like Word and Excel can save directly to the drive letter – which essentially saves the files in the Cloud. And, like Dropbox™, all files remain in sync in both locations.
CloudDocs files are secure. It uses a secure connection when files are accessed and all files transmitted to and from the cloud are encrypted with AES-256 encryption. Username and password information is also encrypted in transit. CloudDocs also keeps file versions of files which are uploaded with to replace existing versions. So if a mistake is made, you can easily go back to a prior version.
Multiple users from the same company can be set up on CloudDocs. Security can then be assigned by user which will determine what content each user has access to no matter how they access files.
When sharing documents with others outside of your organization a URL can be sent to them instead of files. The URL can contain a password and can also be set to expire after a number of hours or days.
As an example, I have created a set of photos and shared them with a link that does not expire below. However, the link does have a password, it is photos
Click this link: https://clouddocs.ca/folders/91210ff9d3665dcc6a5cad0e5e123503
*Photos are from Assisi, Italy.
The cost for CloudDocs is $10/month per user. Several users can use one account or you can create accounts for each user. In order to use internal security, you must have separate accounts for each user. 20GB of storage is allocated to each user and all storage is aggregated, meaning that if you have 5 users, you have 100GB of storage which can be used in any manner desired. Additional storage is available in 100GB units for $10/month per unit.
The benefits of CloudDocs are:
- Cost effective Canadian Storage when you need it, in the Cloud.
- Multiple layers of security, including redundant data centres.
- Access to files a s drive letter or via the web.
- Ability to securely share files internally.
- Ability to securely share files with clients knowing that the files cannot be intercepted by others and that only the client can access the file(s).
If you are interested in using CloudDocs, please call use at 647.426.1004.
Charles Bennett is the Principal Consultant at Triella, a technology consulting company specializing in providing technology assessments, consulting, maintenance services and CIO-related services to small and medium sized firms. Charles can be reached at 647.426.1004. For additional articles, please visit https://www.triella.com/publications.html. Triella is a Citrix Partner, VMware Partner, Microsoft Small Business Specialist, Microsoft Silver Partner, Dell Preferred Partner, BlackBerry Alliance Partner and Authorized Worldox Reseller.
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