Simple Keyboard Tips for Microsoft Word

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Microsoft Word made easier with these easy-to-learn tips and tricks.

Most people are familiar with Microsoft Word.  As one of the most common tools on our desktop, we become well acquainted with the program, whether through careful study or trial and error.

Nevertheless, there are many hidden functions within Microsoft Word that you might not be aware of.  For example, there are a variety of command keys that you can execute on your keyboard while in Microsoft Word that allow you to create and modify documents in half the time.

 

Tips: Formatting a Document

 

Ctrl-A 

Select Everything

Highlights all text in a document thereby allowing you to format, remove, and edit.

Ctrl-X 

Delete Everything

Delete large portions of a document.  Highlighting section(s) of text and then executing Ctrl-X will delete that portion of the text from the document.

Ctrl-Z 

Undo Last Action

Corrects mistakes in your typing by automatically undoing the last action performed.

Ctrl-H

Find and Replace a Word in Document

Opens up the Find and Replace window allowing you to find word(s) contained within the document and replace it with a different word(s).

Ctrl-K 

Insert Hyperlink

Open up the Hyperlink window allowing you to insert a link into your document

Ctrl-M 

Margin Indent

Indent the text margins in the document.

 

Tips: Document Styling

 

Ctrl-D

Change Font

Brings up the Font window allowing you to change the font style, size, colour, and effects.

Ctrl-B

Bold Text

Automatically bolds a highlighted portion of text.

Ctrl-I

Italics text

Automatically italicizes a highlighted portion of text

Ctrl-U

Underline Text

Automatically underlines a highlighted portion of text

Ctrl-J

Justified text

Justifies the text and distributes it evenly across the page of the document.

Ctrl-R

Align Right

Moves the text to the right hand side of the page.

Ctrl-L

Align Left

Moves the text to the left hand side of the page.

Ctrl-E

Center Text

Moves text to the center of the page.

 

Tips: Saving and Opening Documents

 

Ctrl-N

Open New Document

Automatically opens a new Word document

Ctrl-S

Save Changes to Document

Automatically saves the document you are working on.

Enabling this function will save over any previous versions of the document so that only the most recent version is available.

Ctrl-W

Close Document

Will close the document you are working on.  If you have not saved the document, the program will prompt you to save before closing.

 

 

Courtney Rosebush is a Marketing and Sales Coordinator at Triella, a technology consulting firm specializing in providing technology audits, planning advice, project management and other CIO-related services to small and medium sized firms. Courtney can be reached at 647.426.1004 x 227. For additional articles, go to www.triella.com/publications. Triella is a VMware Professional Partner, Microsoft Certified Partner, Citrix Solution Advisor – Silver, Dell Preferred Partner, Authorized Worldox Reseller and a Kaspersky Reseller.

© 2017 by Triella Corp. All rights reserved. Reproduction with credit is permitted.

 

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